Bylaws of the Pacific Lutheran University Student Chapter of the ACM

Article I Name
1. This organization shall be called the PLUce student Chapter of the Association for Computing Machinery. In these Bylaws it is referred to as the Chapter; the Association for Computing Machinery is referred to as the ACM.
2. This organization shall comply with the stated objectives of Pacific Lutheran University as well as the rules and regulations established by the University, and is responsible to University authorities.

Article II Purpose
1. The Chapter is organized and will be operated exclusively for educational and scientific purposes to promote the following:
a. An increased knowledge of and greater interest in the science, design, development, construction, languages, management and applications of modern computing.
b. Greater interest in computing and its applications.
c. A means of communication between persons having an interest in computing.
2. The Chapter will serve students at Pacific Lutheran University and other interested persons in the greater Spanaway/Tacoma community.
3. The Chapter is chartered by the ACM.

Article III Membership
The provisions of this section must conform to the membership provisions specified in ACM's Bylaws (Bylaw 6, Section 5; ACM Constitution Article 3).
1. Membership in the Student Chapter shall be open to all ACM members and nonmembers. 

Article IV Officers
1. The officers of this Chapter shall be: Chair, Vice Chair, Secretary, Treasurer, Public Relations, and Webmaster. These officers constitute the Council. A minimum of three officers is needed to establish a Chapter.  Other offices may also be established.
2. All officers of the Chapter must be members of ACM.
3. The officers shall be elected by a plurality of the votes cast at the annual election meeting. They shall take office on October and serve for one year.
4. No member may serve in the office of Chair or Vice Chair for more than one year.

Article V Duties of Officers
1. The Chair is the principal officer and is responsible for leading the Chapter and managing its activities in accordance with the policies and procedures of the ACM and these bylaws. The Chair shall preside at all meetings of the chapter and of its Executive Council. The Executive Council shall consist of the Chapter officers, the Student Chapter Sponsor, and chairs of the Chapters standing committees.
2. The Vice Chair shall preside at meetings in the absence of the Chair, assist the Chair in the management of the Chapter, and perform other duties that may be assigned by the Chair.
3. The Secretary shall keep the minutes of all Chapter and Executive Council meetings. Other duties of the Secretary include: 
a. Maintaining the records of the Chapter. 
  
b. Preparation of the Chapters activity report and officer contact information, and submission of these to ACM Headquarters. 
 
c. Submission of any proposed amendment to these bylaws to the Chairs of the Membership Activities Board. Proposed amendments must be approved before they can be submitted to the Chapters membership for a vote. 
        d. Perform other duties as assigned by the Chair. 
4. The Treasurer shall collect dues, pay all bills, and maintain the Chapters financial records. Duties of the Treasurer also shall include: 
        
a. Preparation of the Chapter's Annual Financial Report for presentation to the Chapter at the Annual Election meeting. 
  
b. Completion and submission of the Annual Financial Report to ACM Headquarters. 
        c. Performance of other duties as assigned by the Chair. 
5.The Public Relations Officer shall be responsible for communication and organization of club sponsored events.  They shall also be responsible for communication for the student body, and recruitment of new members, and other duties assigned by the Chair. 
6.The Webmaster shall be responsible for the clubs website, and managing web development services.  The Webmaster shall also be responsible for assisting the Public Relations Officer with communication with the student body, and other duties assigned by the Chair.

Article VI Chapter Sponsor
The Sponsor shall be a faculty member or full-time staff member of your school. Each Student Chapter has one Sponsor.
1. The Student Chapter Sponsor shall be a voting member of ACM and either a member of the faculty or full-time staff of Pacific Lutheran University.
2. The Student Chapter Sponsor shall be selected by the Executive Council immediately following the Election Meeting. The PLU Computer Science Department shall confirm the selection.
3. The Student Chapter Sponsor shall be generally responsible for the activities of the Chapter. Specifically, the Sponsor:
a. helps provide continuity from year to year as student leadership and personnel change;
b. promotes good student-faculty relationships;
c. helps maintain university standards in all activities of the Chapter;
d. exercises financial supervision, if necessary, by:
i promoting prompt payment of bills and collection of dues, and
ii overseeing the settlement of all accounts in the event of dissolution of the Chapter; and
e. represents the Chapter interests to the faculty and administration. 

Article VII Standing Committees
1. The standing committees of the Chapter shall be Program, Arrangements, Education, Membership, Publicity, etc.
a. The Program Committee shall plan and make arrangements for the technical programs of the Chapter meetings in accordance with the membership  interests and the aims of the Chapter as set forth in Article II. 
 
Article VIII Temporary Committees
The Chair may appoint such temporary committees as appropriate.
1. A Nominating Committee, consisting of at least three voting members of the Chapter, at least two of whom shall not be members of the Executive Council, shall be appointed by the Chapter Chair at least two months prior to the Election Meeting.
2. An Audit Committee shall be appointed by the Chapter Chair at the close of the fiscal year to assure the accuracy of the accounting of the Chapters funds for the year. This Committee should also verify the accuracy of the Financial Report prepared by the Treasurer for submission to ACM headquarters.

Article IX Meetings
1. Meetings shall be held as planned by the Program Committee. The Chapter shall hold meetings only in places that are open and accessible to all members of the Association.
2. The Annual Election meeting should be held at the last meeting of the semester. At this meeting, the Secretary and Treasurer each shall present the required reports. Also, the election of officers shall be held. Written notices of all meetings shall be distributed to all members at least one week prior to any meeting.

Article X Disbursements and Dues
1. Disbursements from the Treasury for Chapter expenditures shall be made by the Treasurer with authorization of the Executive Council and shall be included in the minutes of its meetings.
2. Dues shall be fixed annually by the Officers Committee.

Article XII Amendment and Voting Procedures
1. All proposed changes to these Chapter Bylaws shall be approved by the Chairs of the Membership Activities Board and the ACM Constitution and Bylaws Committee before being presented to the Chapter membership for a vote.
2. No official business of the Chapter shall be conducted unless a quorum is present. A quorum of the Chapter shall be defined as 50 percent of the voting membership of the Chapter or at least 6 members, whichever is greater.
3. A simple majority of the voting members present shall be required to carry a motion.
4. Officers will be elected by a plurality of votes cast.

Article XIII Liability Waiver

1. Pacific Lutheran University will not be held responsible in the event of injury or damage to any person or property as the result of an organization-sponsored activity.

2. PLUce will not be held responsible for any consequential damages that may incur through the use of software acquired through or as a result of PLUce.


Article XIV Procedures for Amending the Constitution
1. The “Officers” shall review and vote on (by a simple majority) all proposed amendments.
2. Amendments shall be placed on the agenda for the next regular meeting for discussion and voting.

Article XV Dissolution of the Chapter
1. Dissolution of this Chapter by consent of the members shall consist of unanimous agreement of all its officers together with a majority vote at a meeting which has been publicized in advance to all members of the Chapter for the purpose of taking this vote.
2. Should this Chapter be dissolved, its assets and liabilities shall be transferred to ACM and shall be supervised by the Membership Activities Board.